HireRemind
Every candidate reminded. Every interview on time.
A no-show costs you a placement and your client's trust. HireRemind confirms every interview the moment it's booked, then reminds the candidate on WhatsApp and email before it starts. Recruiters see every message live and know exactly whom to call. All under your company's name.
Mon, 16 Nov · 3:00 PM IST · OnlineRead ✓✓
See HireRemind in action
A 3-minute walkthrough of a recruitment team's day, from setting up to the monthly report, using the real product.
- Set up your team in minutes
- Schedule an interview in one form
- Exactly what the candidate receives
- Reschedules handled automatically
- Live tracking, with failures flagged
- Reports in one click
One platform for everyone involved.
Schedule it once, then move on
A simple form, and HireRemind takes it from there.
- Book an interview in under a minute
- Pick the client from your list, so names stay consistent
- See only their own candidates
- Live status for every WhatsApp and email
- Failed reminders flagged with a prompt to call
- Retry a failed message in one click
- Reschedule or cancel, and the candidate is told automatically
Clear reminders where they already are
No app to install and nothing to sign up for.
- A confirmation the moment the interview is booked
- Reminders 3 hours, 1 hour and 15 minutes before
- On WhatsApp and email, in your company's name
- Role, client, date, time in IST and interview mode in every message
- The recruiter's name and number if they need help
- An instant notice if the time changes or the interview is cancelled
Every interview, every recruiter, one screen
Know where things stand without chasing anyone.
- All interviews by date or upcoming, filtered by recruiter
- Add recruiters and admins, and set their roles
- Manage the list of clients you hire for
- Set reminder timing: up to five reminders, from 5 minutes to 48 hours before
- Reports by interview, message, recruiter, client or day
- Download any report as Excel, PDF or CSV
Fully white-label
Your team and your candidates only ever see your company.
- Your company name, logo and colours
- Your own login page for your team
- WhatsApp from your own WhatsApp Business number
- Email from your own domain, through Microsoft 365, Mailgun or SMTP
- The sign-off in every message is your team's
Why recruitment teams choose HireRemind
Timely reminders on the apps candidates check all day.
If a message fails, the recruiter knows straight away and can call.
Client lists, recruiter privacy and reminders every day of the week, weekends included.
Candidates hear from your company, on your number and your email.
HTTPS throughout, encrypted credentials, each company's data kept separate and daily backups.
No software to install. Your team signs in from any browser.
How you go live
Set up
We create your workspace with your company name, logo and colours.
Connect
Link your WhatsApp Business number and email domain. We guide your IT team step by step.
Add your team
Add recruiters, admins and the clients you hire for.
Start scheduling
Recruiters book interviews. HireRemind does the rest.
Questions teams ask us
Do candidates need to install anything?
No. Messages arrive on WhatsApp and by email, the apps candidates already use. There is nothing to download and nothing to sign up for.
Which WhatsApp number do the messages come from?
Your own WhatsApp Business number, sent through Meta's official WhatsApp Business Platform with message templates approved by Meta. We help you set it up.
Can emails come from our own domain?
Yes, from an address such as interviews@yourcompany.com, through Microsoft 365, Mailgun or your own SMTP. With Microsoft 365, HireRemind connects through Microsoft's API, so no mailbox password is stored.
Can we change when reminders go out?
Yes. The default is a confirmation when the interview is booked, then reminders 3 hours, 1 hour and 15 minutes before. Admins can set up to five reminders, anywhere from 5 minutes to 48 hours before, and turn the confirmation on or off.
What happens if an interview is rescheduled or cancelled?
The candidate gets a notice straight away. For a new time, the old reminders are cancelled and new ones are planned automatically.
What if a WhatsApp message doesn't get through?
It is flagged on the recruiter's dashboard with a prompt to call the candidate, and it can be retried with one click. The email reminder still goes out as planned.
Can recruiters see each other's candidates?
No. Each recruiter sees only their own candidates. Admins see every interview across the team.
Do reminders go out on weekends?
Yes. HireRemind runs every day of the week, so weekend and early-morning interviews get their reminders too.
Is our data secure?
All traffic uses HTTPS, credentials are stored encrypted, each company's data is kept separate, and the system is backed up daily. Your team signs in with its own accounts and roles.
How do we get started?
Book a free demo. We'll show you HireRemind with your own branding, then set up your workspace and help connect WhatsApp and email.
Bring HireRemind to your recruitment team.
Book a free demo. Write to support@a3nity.com or use the contact form.